Bookkeeper / Administrative Assistant

Overview

Coalition Technologies is seeking a detail-oriented Bookkeeper / Administrative Assistant to join our remote team. This role involves managing communications, performing bookkeeping duties, and coordinating various administrative tasks. The position offers a competitive hourly rate of $15 to $25 per hour and requires the ability to work 40 hours weekly from 9:00 AM to 6:00 PM Pacific Standard Time.

Requirements

• Readiness to learn, develop, and work cooperatively with the team.
• Outstanding verbal and written communication abilities.
• A strong sense of discretion, integrity, and reliability.
• Innovative problem-solving skills and a readiness to question established methods.
• The ability to work 40 hours weekly from 9:00 AM to 6:00 PM Pacific Standard Time.
• A dependable remote workspace equipped with a fast computer, high-speed internet, and a camera, microphone, and speakers.

Preferred Qualifications:

• Intermediate proficiency with spreadsheet software.
• Experience in bookkeeping or financial record maintenance.
• Experience with Google Sheets, Excel, QuickBooks Online, and G-Suite.

Your Duties and Tasks

• Manage phone calls and email correspondence.
• Perform fundamental bookkeeping duties (recording expenditures, organizing receipts, maintaining transaction logs).
• Address billing discrepancies with clients and internal colleagues.
• Supply account access, usage reports, data analysis, and fulfill other ad hoc requests.
• Assist in quality assurance reviews for reports.
• Coordinate new client contracts, generate invoices, and handle client payments.
• Participate in maintaining, updating, and data entry for internal databases.
• Research, order, and distribute company-wide gifts (2-3 times annually).
• Coordinate company events, contests, and special projects.
• Manage company holiday schedules, time-off requests, and calendar variations.

Additional Duties if Based in Los Angeles:

• Collect mail from the Downtown Los Angeles office twice per week.
• Scan and digitally organize mail.
• Record and deposit client payments.
• Gather and redistribute company office equipment from regional staff (requires a valid driver's license and reliable transportation within Los Angeles).

Why You Should Apply

• The industry's most competitive profit-sharing bonus program (distributing up to 50% of company profits monthly).
• A highly attractive Paid Time Off policy for a healthy work-life balance.
• Subsidized gym memberships.
• Comprehensive medical, dental, vision, and life insurance for U.S. team members.
• International Health Insurance Reimbursement Program for international team members.
• Programs for device upgrades and learning reimbursement.
• Encouraging professional development plans with well-defined objectives and rewards.
• Additional role-specific incentives and bonuses.
• Fully remote team with a culture tailored to remote work for over ten years.

How to Apply

PLEASE CLICK HERE TO APPLY

We adhere to a stringent selection procedure. Please be advised that any failure to comply with the application instructions will result in your candidacy not being considered.

Compensation Note: For candidates in California, New York, Washington, and Colorado, the starting base pay is between $15 and $25 per hour. Final compensation may differ based on experience, qualifications, skills assessments, location, and position seniority. Compensation for positions outside these states may fall outside the stated range.